EMPLOYEE FORMS:
~ Direct Deposit Authorization Form - A voided check is not required.
~ Emergency Contact Information Form - informs employer who to contact in case of an emergency.
~ IRS Form W-4 - Employee’s Withholding Allowance Certificate - Form W-4 is an Internal Revenue Service (IRS) tax form that is filled out by employees to indicate their tax situation to their employer. The W-4 form tells the employer the amount of tax to withhold from an employee's paycheck based on their marital status, number of allowances and dependents, and other factors. The W-4 is also called an Employee's Withholding Allowance Certificate.
~ Form I-9 Employment Eligibility Verification - The form will open at the bottom left corner of your computer screen.
The U.S. Citizenship and Immigration Services (USCIS) is the government agency that oversees lawful immigration to the United States. E-Verify® is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. This is the best way employers can ensure a legal workforce.
The Form I-9 and E-Verify deadlines are important; especially the E-Verify 3 Day Rule. While the U.S. Citizenship and Immigration Service’s primary goal is to educate employers so that they do follow the rules, they will take action against employers that consistently violate the MoU.
For more information on Form I-9, consult the M-274, Handbook for Employers.
An employer that participates in E-Verify must post the "Notice of E-Verify Participation" and the "Right to Work" posters in both English and Spanish at the company's hiring location. If the posters cannot be displayed at the hiring location, they should be provided to your prospective employee with the job application materials.
~ SC Form W-4 - SC Employee’s Withholding Allowance Certificate - The South Carolina Department of Revenue (SCDOR) has created a state W-4 for use beginning in 2020 used to instruct employers how much tax to withhold from an employee's paycheck. This new state form is necessary because the 2020 federal W-4 removed allowances. The SC W-4 includes allowances and matches the state's latest Withholding Tax Tables.
If an employee hired after 2019 fails to provide a completed 2020 SC W-4, the number of allowances for withholding purposes is 0. Employers should submit a copy of the 2020 SC W-4 to the SCDOR if an employee has 10 or more allowances or they believe any part of an employee's SC W-4 is fraudulent.
~ SC NewHire Reporting - In accordance with Section 43-5-598 of the South Carolina Code of Laws and 42 USC Sec. 653a, all employers must report newly hired employees within twenty (20) days after the employee's first day of work on the website. Information from the documents above will be used to complete the SC NewHire Reporting process.
EMPLOYEE END OF YEAR FORMS:
~ Form W-2 - Wage and Tax Statement - (Info Copy Only)
~ Form W-3 - Transmittal of Wage and Tax Statements - (Info Copy Only)
